Ref: 34810
Jersey
Full Time Permanent
Office Administration, Operations Our client is seeking an Office Manager to organise and coordinate all office operations and front of house functions to ensure the smooth running of the office in Jersey. This is a full-time role, reporting to the Office Manager in the UK. The Office Manager will be the first point of contact, acting as an ambassador for the organisation and delivering top-notch service to both internal and external guests. Job Duties:
Organise and manage the annual office budget, supplier costs, and contract negotiations. Oversee office insurances, security, and archiving. Ensure compliance with local Health & Safety regulations. Serve as the first point of contact for all visitors, managing guest processes. Monitor and maintain meeting room facilities, catering, and refreshments, ensuring cleanliness and orderliness. Proactively manage meeting room bookings and calendars, as well as the switchboard. Handle couriers and manage both inter-office and external post and deliveries. Plan and manage local office events and milestones. Oversee the onboarding and offboarding processes for employees. Manage weekly food shopping and maintain kitchen stock levels. Set up kitchens and coffee machines daily, ensuring cleanliness throughout the day. Maintain stationery and production areas. Manage local hotel and taxi suppliers. Collaborate with team members to improve standards and processes. Participate in ad hoc projects to support team and organisational objectives. Provide overall support to the London Office Manager as required.
Job Requirements:
Good school leaver education. Proven experience as a Receptionist, Front Office Representative, or in a similar service role within an international company. Outstanding organisational abilities, capable of forward planning and handling changing demands. Ability to juggle multiple tasks concurrently and seamlessly. Strong administrative skills with high attention to detail and accuracy. Excellent customer service skills, adaptable to a dynamic and high-standard environment. True “five-star” service mentality. Advanced skills in MS Office (365), including Word, Excel, PowerPoint, SharePoint, Teams, and Outlook. Willingness to learn new programmes and tools. Strong interpersonal and communication skills, both written and verbal. Comfortable managing a high volume of calls and requests. Business English proficiency, both oral and written. Professional, polished presentation with a proactive and solution-driven attitude. Ability to work effectively both as a team player and independently. High level of integrity, discretion, and good judgement. Energetic and adaptable, thriving in a fast-paced and changing environment. Collaborative, trustworthy, and helpful with a strong teamwork ethic. Approachable, respectful, and reliable; willing to go the extra mile.
What You’ll Love:This role offers the chance to play a key part in maintaining an organised and efficient office environment. You will work in a collaborative atmosphere where your skills in office management can flourish. The organisation values professional growth and provides ample opportunities for training and career development. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here Go back
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