Ref: 35449
Jersey
Full Time Permanent
Funds, Investments Our client is seeking a Senior Administrator to join their Incentives and Internal Investments (I&I) team based in Jersey. This full-time role offers a unique opportunity to immerse yourself in the administration of private equity internal incentive structures within a dynamic Fund Services environment. The Senior Administrator will manage day-to-day responsibilities involving company secretarial duties and transaction execution. This position requires meticulous attention to detail and a high degree of autonomy, providing an ideal platform for career advancement in fund administration. The role also entails direct collaboration with senior executives, investment professionals, and external counterparties, ensuring thorough governance and compliance with legal and regulatory standards. This role is not only pivotal for the team but also serves as an opportunity to guide and mentor junior team members, enhancing their professional development. The position is essential for maintaining the high standards and integrity of the client's internal incentive platforms, making it a significant opportunity for the right candidate. Job Duties:
Take responsibility for all aspects of carry and co-investment administration and related company secretarial duties, ensuring a high standard of accuracy, control and timeliness. Lead the preparation and distribution of relevant notices, including transactional notices (e.g. commitments, vesting, exercises, distributions) and tax-related reporting to participants. Oversee the maintenance of executives’ data in accordance with agreed procedures and data protection requirements, ensuring records are complete and accurate. Manage board meeting processes for relevant entities, including scheduling, document collation and distribution, attendance, minute writing, and follow-up actions. Prepare and/or review payment instructions and formatting for all relevant I&I-related payments, ensuring appropriate approvals and controls are in place. Become highly familiar with limited partnership agreements, shareholders’ agreements and other I&I-related legal documents, interpreting and applying key provisions. Ensure accurate maintenance of statutory records, including registers, minutes, resolutions, and other corporate documentation for relevant I&I entities. Provide transaction assistance, including preparation, coordination, and management of documentation, liaising with internal stakeholders and external advisers. Liaise with counterparties such as lawyers, auditors, directors and other advisers to progress I&I-related matters. Take responsibility for processing and record keeping of documentation for signing, ensuring workflows, approvals and filing are completed correctly. Coordinate and/or prepare annual statutory filings and tax returns for relevant entities. Support the continuous improvement of I&I administration processes, controls, and templates, identifying efficiency opportunities. Provide day-to-day guidance and oversight to junior administrators in the I&I team, reviewing their work for quality and accuracy. Develop a strong understanding of all reporting and corporate governance requirements, supporting others to ensure compliance. Assist senior colleagues with specific work allocations, projects and initiatives, taking ownership of allocated tasks.
Job Requirements:
Proven experience in corporate governance, fund administration, share plan/carry administration, or a related field within private equity, fund services or a similar financial services environment. Demonstrable experience of company secretarial and statutory recordkeeping responsibilities. Experience working with complex legal and transactional documentation, including limited partnership and shareholders’ agreements. Proven experience of working with senior stakeholders and external advisers in a professional services or financial services setting. Strong attention to detail and a high degree of accuracy in drafting, reviewing and maintaining documentation and records. Excellent organisational and time management skills, with the ability to manage multiple tasks and deadlines in a controlled manner. Strong numerical and analytical skills, with the ability to interpret and apply legal and transactional provisions practically. Clear and confident verbal and written communication skills, tailored to different audiences, including senior executives and external advisers.
What You’ll Love: Our client offers an excellent opportunity to deepen your expertise in private equity internal incentive structures while being part of a motivated in-house Fund Services team. The role not only promotes professional growth and development but also fosters an inclusive work environment. If you are driven, detail-oriented and thrive in a dynamic setting, this role could be the perfect fit for you. The commitment to building a diverse workforce enhances the workplace culture, making it an exciting time to join the team. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here Go back
Apply✓
Related Roles
Pensions & Actuarial Candidates Equity Systematic Researchers / Developers Equity Analyst Email this Job
Submit your CV
Job Alerts
Personalised updates
Insight and support
Regular contact and motivation
Sign Up for Job Alerts