Job Description
- Manage all aspects of in-house company board and committee meetings, including scheduling of quarterly and ad-hoc meetings, co-ordinating papers and distributing board packs, attendance at meetings and taking notes, drafting of the minutes, tracking actions, circulating minutes and making any updates following receipt of comments and filing of minutes
- Maintain and ensure ongoing compliance with terms of reference for boards and committees, in addition to the delegated authority and oversight registers for presentation to the board
- Complete any in-house company secretarial actions including new formations, dissolutions, mergers, change of officers, change of name etc.
- Drafting and maintenance of pro-forma minute templates for matters such as accounts approval and various header / footer template minutes, including directors’ disclosure of interests
- Maintain all local in-house company statutory registers
- Complete any in-house statutory filings with registrars in various jurisdictions, including annual confirmation statements, government filings, registration of change of officers etc. within required filing timeframes
- Review, update, create or advise on certain policies and procedures relating to in house entities or corporate governance matters
- Review of in-house company financial statements and inter-company or subordinated loans and presentation to relevant boards for approval, along with supporting any in house queries raised by the internal finance team or external auditors
- Manage and co-ordinate Group refinancing arrangements for in house entities including liaison with various law firms and Group Legal team and review and preparation of meeting minutes and refinancing documentation