Ref: 35579
Guernsey
Full Time Contract Temporary
Operations Our client is seeking a Temporary Workplace Operations Administrator to join the Workplace Operations Team for a three-month fixed-term contract. This role is based in Guernsey and will require 37.5 contracted hours per week. The successful candidate will play a vital role in enhancing the client and visitor experience within the workplace. Responsibilities will include overseeing workplace management, providing administrative support to internal stakeholders, and ensuring a safe and functional environment in line with the Firm’s culture and values. Candidates should possess strong interpersonal skills, with the ability to build effective relationships both internally and externally. Flexibility may be required to provide out-of-hours support when necessary. Key duties include managing visitor experiences, supplier interactions, health and safety compliance, and general office maintenance, ensuring high standards of service and efficiency. Job Duties:
Welcoming Experience: Act as the first point of contact for clients and visitors, ensuring a courteous and prompt reception. Suppliers: Maintain updated supplier records and interactions. Health & Safety: Address relevant Health & Safety issues as they arise. Visitor & Staff Experience: Provide exceptional service to all visitors and staff, resolving queries effectively. Conference/Meeting Room Facilities: Conduct room checks for technology functionality and liaise with the Executive Support team for meeting setups. Office Supplies: Monitor and maintain adequate levels of office and kitchen supplies. Coordinating Post & Deliveries: Efficiently manage mail and deliveries, ensuring timely distribution. Timesheets: Complete timesheets accurately and punctually, adhering to the Firm's policies. Responding to Work Requests: Provide transactional administrative support to all staff members across the firm. Office Appearance: Coordinate with team members to maintain tidy and presentable office spaces. Security: Remain vigilant regarding security protocols and procedures. Miscellaneous Support: Resolve enquiries and issues, engaging with stakeholders across various teams.
Job Requirements:
Must hold a Permanent Resident Certificate or Family Member Resident Permit. Experience with Microsoft Office applications is desirable; willingness to learn is essential. Strong interpersonal skills and the ability to build trusted relationships at all levels. Team player with a proactive, adaptable, and positive attitude. Excellent communication and organisational skills, with the ability to manage and prioritise workloads. Basic knowledge of relevant Health & Safety legislation is desirable. Prior experience in a customer service environment is an advantage.
What You'll Love:This role offers the opportunity to contribute to the enhancement of the workplace and ensure a high standard of service is maintained. Working in a collaborative environment, you will engage with various stakeholders and support initiatives that promote wellbeing and team spirit. The organisation values growth and offers opportunities for continuous professional development. Your contributions will directly impact the workplace environment, making it a rewarding experience for both you and the team. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here Go back
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