Fund & Co-Sec Administrator

Our client is a small local owner-managed fiduciary and fund administration business based in Guernsey. They are seeking to recruit a full-time Fund & Co-Sec Administrator with relevant industry experience to work in their small, open-plan office. Ideally, the candidate will possess a minimum of two years' experience, preferably with relevant qualifications or currently working towards them, such as CGI. An excellent understanding or very good working knowledge of general office administration, including Microsoft Office, accounting packages, and online banking systems is essential. Experience with Acumen as the client data and accounting package and M-Files as the document management system would be advantageous but is not a requirement, as full training will be provided. The role is varied, and the right candidate will have the opportunity to develop the position based on their experience. This position provides a rare opportunity to join a small, growing business. Job Duties Assist in the preparation of investor correspondence and responses to investor queries Engage in client dialogue and communicate priorities, escalating issues where necessary Prepare statutory and regulatory filings Maintain corporate records and statutory registers Prepare payments and undertake bank detail call backs Process contact updates, maintain records, and verify requests Assist with Board Meeting preparation and compilation of Board Packs Attend Board Meetings and begin preparation of Minutes Liaise with client Boards and communicate internally about expectations Gauge Director availability and circulate Board Meeting invites Draft corporate resolutions and actions with guidance Monitor cash transactions Assist in the preparation of Fund reporting issuance Collate and arrange certification of corporate records Review legal documents for accuracy and clerical errors Assist in the preparation of drawdown and distribution notices with guidance Undertake bank account opening and associated workflows Prepare requests for CDD from external parties Ensure corporate records are complete and undertake electronic filing Perform general administrative duties Job Requirements Minimum of two years’ experience in a relevant role Relevant qualifications or actively working towards them (e.g., CGI) Strong understanding of general office administration Proficiency in Microsoft Office and accounting packages Experience with Acumen and M-Files is advantageous but not mandatory Excellent communication and organisational skills