Private Client Administrator

Our client is a dynamic and highly experienced organisation, proudly family-owned and based in Guernsey. This inclusive and diverse independent fiduciary and fund administration business specialises in venture capital and private client services. They are currently seeking a Private Client Administrator to manage a portfolio of clients with oversight from the team manager. The successful candidate will be responsible for efficiently handling client portfolios by liaising with clients and third parties, maintaining accurate records, including bookkeeping and statutory obligations, and proactively resolving tasks. This role requires attention to detail and a good understanding of the offshore trust industry. The position offers an opportunity to enhance your skills while working in a supportive environment with a strong emphasis on continuous professional development. Job Duties Day-to-day trust and company administration of a portfolio of clients while liaising with clients and advisors Maintaining electronic and hard-copy client filing and entity database records Preparing trustee and board minutes, issuing share certificates, and maintaining statutory records Arranging and recording trust distributions, loan payments, and the acquisition and disposal of assets, along with expenses Maintaining asset, nominee, and power of attorney registers Bookkeeping and bank/asset reconciliations Reviewing performance of entity investments Assisting with the preparation of annual client entity accounts Preparing ad hoc reporting information for clients and advisors Assisting with the preparation of administration reviews Reviewing quarterly billing and collecting fees Collecting and verifying client due diligence, ensuring compliance with policies and procedures, and addressing tasks, including CDD deficiencies Meeting chargeability targets Following all office and CFC procedures and addressing CFC reviews in a timely manner Collecting fees within one month of billing where possible Performing other ad hoc tasks as required and providing cover for the team Job Requirements A minimum of 2 years’ experience in the Offshore Trust industry Preferably studying for the STEP or ICSA Diploma Willingness to continue further training and develop knowledge as required Team player with good communication skills Attention to detail and able to work on one’s own initiative