Corporate Secretarial Senior Officer-Japan

Location: Tokyo, JP

Independent and possessing more than twenty years' experience in its field, Alter Domus has become a leader in corporate and management services for private equity & infrastructure and real estate funds as well as listed and unlisted companies. Our staff of over 2500 people also provides fund administration and financial reporting services. We mentor and develop our employees’ technical knowledge and practical skills. We also champion commitment and a customer-oriented mindset.

We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.

• Organize & run board meetings, prepare board packs plus minutes / resolutions.
• In respect of filings to the Legal Affairs Bureau or other specific authorities, preparation of hard copies or arrange for and liaise with Shihoushoshi.
• Manage relationships with our clients plus other related service providers, including banks, lawyers, Shihoushoshi, property and asset managers, trust banks, auditors and tax agents.
• Report financial results periodically, also results of administrative procedures and other important notices in a timely manner.
• Additionally, manage internal and cross-functional relationships to facilitate smooth delivery of client services.
• Maintain statutory filings and ensure proper statutory records.
• Provide coaching & guidance to the team and clients on corporate secretarial / governance matters.
• Perform due diligence on the clients with regular review.
• Perform book keeping for client accounts (if required).
• Have a passion for the business, be interested and able to comment on relevant developments in Japan.
• Any other ad hoc secretarial duties.

Your PROFILE:

• You hold a bachelor degree in any discipline.
• You have a minimum of 2-3 years of relevant work experience in in handling corporate secretarial work.
• Good command in English, verbally and written.
• You have the ability to prioritize, work under pressure, meet deadlines, and handle clients professionally.
• You combine the commitment to quality and the management of business risks with the ability to take initiative.
• You are meticulous, independent and possess strong written and communication skills.
• You are able to work collaboratively in a team.