At Ogier, we pride ourselves on fostering an open and progressive work environment that supports professional development and encourages growth. The primary objective of this new role is to provide senior administrative and governance support to the Ogier in-house governance team responsible for Ogier's legal business and in-house shared services entities (together the Entities), to ensure that Ogier is meeting its regulatory and governance requirements.
The applicant will be working within a small team and will be responsible for undertaking a variety of project and administrative work, but will also be expected to collaborate with colleagues across the business and in different jurisdictions. The role holder with report directly to the Legal Governance Senior Manager.
Convene meetings, create agendas, collate and distribute meeting packs, facilitate meetings, draft accurate and detailed minutes, distribute and arrange the execution of minutes, record and monitor post-meeting actions as required
Assist with filings and submissions to the relevant regulatory authorities
Ensure that entity records are maintained and updated as required
Provide ad-hoc support to the partners of the Ogier partnerships and directors of the in-house entities and liaise with other departments and third parties, as required
Support project work as required, undertaking initiatives identified and designated from time to time
Assist with the building and, on occasion, lead the development of tech solutions to support efficiencies within the in-house governance team
Contribute to the business by identifying improvements in processes, policies and procedures relating to governance matters
Assist in the training and development of staff within the governance team
Manage and/or assist with any file reviews of the Entities
Maintain due diligence documentation of partners and directors relevant to the Entities
Respond to various ad hoc queries that are received as far as possible and in an efficient and timely manner
Such other duties as the business may reasonably require from time to time
Previous experience in industry and/or professional practice with, or working towards, relevant qualifications, ideally the Chartered Governance Institute UK & Ireland/STEP qualifications
Excellent written and verbal communication skills
Excellent organisation and administration skills to undertake work at a high standard and of a confidential nature
Ability to time-manage and prioritise tasks
Accuracy and attention to detail
Self-motivated and a willingness to be involved in all aspects of the team's work
Administrative and document management experience
Ability to adapt to the continual roll-out of innovative tools and processes
Proficient in Word, Outlook and Excel
Supportive of and able to demonstrate agile and flexible working
Previous experience of using ViewPoint would be advantageous